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Privacy Policy
We take your privacy very seriously.
We ask that you read this Privacy Notice carefully as it contains important information about our processing and your rights.
This Policy sets out the basis on which Otrovez Ltd collects, uses and discloses your personal data and your rights in relation to the personal data that we hold.
Who we are
In this Policy, the terms “Company Name”, “we”, “us” or “our” refers to Otrovez Ltd, a company registered and incorporated in England and Wales under company number 08220429, our registered office and details of our nominated Privacy & Data Compliance Officer’s details can be found at the end of this Policy.
Otrovez Ltd is registered as a data controller with the Information Commissioner’s Office, with registered number 08220429, in respect of your personal data and in line with the EU General Data Protection Regulation 2016/679 (“GDPR”) and any locally applicable data protection regulations.
Personal data we collect and hold
We will only collect and hold information that you provide us with whether that be in person, in writing, by telephone, via our website, by email or any other form of electronic communication or from publicly available sources or third parties. We may collect the following categories of personal data about you:
Your name and contact information, such as address, job title, email and telephone details; or
Information about your reasons and objectives for securing our services;
Processing and disclosure
We will process the personal data you provide us with because it is necessary for the performance of our contract with you or for our legitimate business interests or in compliance with any legal obligations we may be under.
We may use your personal data:
To prepare a proposal in relation to the services that we offer;
To provide you with the services that you request from us;
To carry out any obligations arising from any contracts entered into between you and Otrovez;
To notify you of any changes to our terms and conditions of business;
To provide you with information which we feel may be of interest or relevant to you, such as alerts, newsletters and updates;
To deal with any complaints or feedback from you in relation to such service; or
For any other purpose for which you provide us with your personal data.
As part of our processing of your personal data we may share your data:
with our advisers and/or auditors, where it is necessary for the purposes of obtaining their advice or assistance;
with third parties who undertake background checks on our behalf;
as required by tax authorities or any competent court or legal authority;
in order to enforce our terms and conditions of business; or
to protect the rights, property or safety of Otrovez Ltd, its employees or clients.
Your rights
Under GDPR you have the following rights:
Right to be informed – you have the right to be informed about the collection and use of your personal data;
Right of Access – you have the right to request a copy of the personal data that we hold about you;
Right to Rectification – you have the right to correct the personal data we hold about you if such data is incorrect;
Right to be Forgotten – in certain circumstances you can ask us to erase your personal data;
Right to Restrict Processing – where certain conditions apply you can require us to restrict our data processing activities;
Right of Portability – you have the right to have the personal data that we hold about you, that you provided us with, transferred to another data controller;
Right to Object – in certain circumstances, you have the right to object to the processing of your personal data;
Rights related to automated decision making – this relates to decisions solely made by automated means without human involvement process, such as direct marketing communication.
If you have any questions about how we use your personal data or you wish to exercise any of the above rights please contact our Privacy & Data Compliance Officer, as detailed at the end of this Policy.
Retention of personal data
We will only retain your personal data for as long as we have a lawful reason to do so. In most cases we will retain your personal data for a period of seven years after the termination of our contractual relationship with you in case any claims arise out of the provision of our services to you.
Other websites
Our site may from time to time contain links to and from the websites of our partner networks and affiliates and if you follow a link to any of their websites please note that these will have their own privacy policies and we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Changes to our privacy policy
This Privacy Policy is effective from 01 January 2019. We reserve the right to revise and alter this Policy at any time to comply with law or to meet out changing business requirements without notice to you. When we do, we will inform you by posting the updated version on this website whereupon any changes shall take immediate effect.
Privacy and data compliance officer
Otrovez’s Privacy & Data Compliance Officer is Chris Jones, he can be contacted at studio@otrovez.com.
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Terms of use
This document sets out the terms under which you may use our website.
Otrovez Ltd is the business and trading name of Smart Design Studio and any reference on this website to ‘Otrovez’, ‘we’, ‘our’ or ‘us’ is to Otrovez Ltd. We are a limited company registered in England and Wales, number 186450194, and our registered office is 61 Queen Square, Bristol, United Kingdom, BS1 4JZ.
Terms of use and their alternation
This document sets out the terms under which you may use our website under the domain name https://www.otrovez.com.
You should read this document carefully as by using our website you agree to accept these terms of use. We reserve the right to revise and alter these terms of use at any time, any changes shall take effect as soon as they are posted on this website.
Information on this website
The information provided on this website is for general information purposes only and does not constitute professional corporate governance, company secretarial or other advice which should be relied upon.
Liability
We do not accept liability for any direct, indirect or consequential loss or damage incurred by your use of our website or by you accessing or placing reliance upon information or documents contained in or made available from our website. We will not be liable if for any reason our website in unavailable at any time or for any period. No personal liability will be assumed by any member or employee of Otrovez in relation to the content of our website or in relation to any matter in which they are engaged on behalf of Otrovez.
Intellectual property
The content of our website, our name, logo and any documents contained in or made available from it are owned by us and are protected under international laws and conventions. The copying, reproduction or use of any content on our website, in part or whole, for personal use is permitted, provided always that we are acknowledged as the author, but the copying reproduction or use of any content of our website for commercial purposes is prohibited without our prior written consent.
The English courts will have exclusive jurisdiction over any matter or claim arising from or relating to the use of our website.
Questions
If you have any questions about our website and/or its content please contact us at studio@otrovez.com.
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Cookie policy
This website uses cookies to help us understand and improve the way users view the website.
Cookies are files placed on your computer by websites that you visit; they provide owners of websites with information about visitors to those sites.
Otrovez does not use cookies to identify you as an individual. Websites, such as Google, use cookies to collect statistical data about users browsing actions and patterns in order to improve their website. In accordance with the Privacy and Electronic Communications Regulations 2011 we provide you with the opportunity to control the use of cookies on our website and you may decline them but all or part of this website may not work as a result. Cookies you do accept may be deleted from your computer, for more information on cookies and how to manage and delete them visit www.allaboutcookies.org
Your rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking or not checking (as is appropriate) certain boxed on forms we use to collect your data. You can also exercise this right at any time by contacting us at studio@otrovez.com.
Our site may from time to time contain links to and from the websites of our partner networks, advertisers and affiliates and if you follow a link to any of their websites please note that these will have their own privacy policies and we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Changes to our privacy + cookie policy
We reserve the right to revise and alter this policy at any time, any changes shall take effect as soon as they are posted on this website.
Questions
If you have any question about our website, its content or this policy please contact us at studio@otrovez.com.